Bylaws for

The Society "FRIENDS OF ALEXANDRIA"

Adopted at a Council Meeting on 14 October, 1998

Translated from Swedish in January 1999

§ 1 NAME AND PURPOSE

The name of the society is "Alexandrias Vänner", in English

"Friends of Alexandria".

The society is a non-profit, non-political association whose overall purpose is to promote relations between Egypt and Sweden. The society will

  • transfer recent information about Egypt
  • encourage exchange of science, literature and art, and persons persuing such academic activities
  • support exchange of artists between Egypt and Sweden
  • arrange seminars, lectures, meetings and exhibitions
  • support exchange of knowledge and know-how in environmental research
  • stimulate ecological tourism in Egypt
  • support projects specific for the Alexandria region, in particular Bibliotheca Alexandrina
  • support future activities at the Swedish Institute in Alexandria


§ 2 MEMBERSHIP

Membership is open to all individuals who wish to join the society, based on interest in the Mediterranean region. The following categories of membership may be applied for:

  • individual membership
  • family membership
  • student membership
  • supporting membership


Fees regarding annual or permanent membershp will be decided upon at the Annual Meeting.

§ 3 COUNCIL

The agendas of the society "Alexandrias Vänner" are to be conducted by a council with its seat in Gothenburg, consisting of, at a minimum, five ordinary members and three substitutes. The chairman of the council is elected at an ordinary Annual Meeting of the society for a period of three years. The other council members are also elected for a period of three years. All are eligible for re-election. Annually 1/3 of the Council shall be up for election. The council will appoint its executive committee: vice chairman, secretary and treasurer.

§ 4 COUNCIL MEETINGS

Council will assemble after notice from the chairman or whenever two council members so demand. A quorum is to be accepted when a minimum of four council members are present. During council meetings minutes are to be kept and countersigned by the chairman.
 
 

§ 5 BUDGET, ACCOUNTING AND AUDIT

The financial year is the calender year. At the annual meeting two auditors are elected, whose task it is to scrutinize the accounts of the society. All pertinant documents regarding the annual accounts, complete and balanced, are to be at the hands of the auditors before February 1, in addition to the minutes of council meetings and other required documents.The auditors are to submit their report to the council on February 15, at the latest.

§ 6 MEMBER MEETINGS

Annual business meeting is to be held on April 15 at the latest each year following a written notice from the council. Additional member meetings are held when the council so decides. Notice to meetings is to be sent by ordinary mail two weeks, at the latest, before the meeting is convened.

§ 7 ANNUAL BUSINESS MEETING

Notice to the annual business meeting is to be sent according to § 6.

The following items are to be dealt with and considered:
 

  • Presentation of the Annual Report.
  • Establishment of the Annual Accounts.
  • Presentation of the Auditors‚ Report.
  • The issue of adopting the report and accounts for the previous financial year.
  • Election of council according to § 3.
  • Election of 1 auditor and 1 deputy auditor.
  • Election of 2 members and 1 deputy member to the nomination committee
  • Establishment of membership fees.
  • Questions raised by the council, auditors or an individual member according to § 8.


§ 8 PROPOSAL MADE BY MEMBER

Proposed issue that a member wishes to be dealt with at the Annual Meeting or at a member meeting is to reach the council 5 days, at the latest, before announced meeting.

§ 9 VOTING PROCEDURE

Each member of the society has one vote, according to § 2. All issues (with the exeption of § 10) are decided through absolute majority. If the votes are equal, the chairman has the casting vote.

§ 10 CHANGE OF RULES AND DISSOLUTION OF THE SOCIETY

Change of rules or decision about dissolution of the society requires 2 consecutive meetings at an interval of minimum 1 month, of which the first is to be an ordinary Annual Business Meeting. Support from at least 3/4 of those present is required for the validity of such a decision. After a final decision about the dissolution of the society, the assets of the society are to be disposed according to a majority vote.


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Maintained by Jon Erik Nordstrand    Last update 990613